March 1, 2021 was the primary day my regulation agency started the 4 day work week challenge. In my previous blog, I defined the the reason why we selected this challenge and the quite a few benefits it gives for all concerned.
However earlier than implementing the challenge, we needed to assume lengthy and exhausting about our insurance policies to verify this works. This took lots of crew and particular person effort and analysis, however the measures and insurance policies grew to become very effectively thought out. I want to share them for anybody considering of doing a 4 day week challenge for their very own regulation companies or different firms.
With out additional ado, right here we go:
First and Foremost, a Momentary 3 Month Pilot Venture
I’d by no means soar into one thing so drastic and dangerous completely. In any case we’re one of many first regulation companies for our dimension in Canada to be implementing this so I would like this to be successful. An important factor I made positive was managing expectations of legal professionals and employees:
- There’s a actual likelihood we might revert to five working days per week after 3 months;
- We’re taking pictures for taking up 80% of Wednesdays off, not all of them. In different phrases, if we’ve got to work on Wednesdays as a result of one thing pressing comes up, then so be it.
The hot button is to have the freedom to take the time without work, not that it’s obligatory to take action.
Selecting Which Day of the Week to Take off
This was very troublesome to determine and we struggled with it. We had been torn between Wednesdays and Fridays:
- Naturally most individuals want to have Fridays off as a result of it means lengthy weekends each weekend. However the issue I sensed was that an excessive amount of work and unanswered emails would pile as much as the purpose that the employees and legal professionals could be too stressed come Monday. That will defeat the aim which is permitting workers a time without work to unplug and calm down.
- Wednesdays present a pleasant mid-week break, and other people wouldn’t be as stressed as a result of they’d be again to work on Thursdays.
We determined to check out Wednesdays for one month after which possibly strive Fridays the following month to see what works higher.
Necessary: we’re conserving our telephones and workplaces open 5 days per week as defined under.
Do We Do Make Up Days if Now we have to Work on a Day Off?
I felt that if somebody has to come back to work on a Wednesday due to an pressing matter, then they shouldn’t be asking for make up time without work. In any case, this can be a favour or a privilege, not an obligation. Making up for having to work on a Wednesday would create an excessive amount of chaos and disorganization, and we determined towards it.
What About Pressing Issues on Wednesdays?
We had massive debates on whether or not we must always arrange auto replies telling everybody we aren’t round or not. On the finish I made a decision towards it. As a substitute I requested the assistants to examine the lawyer’s emails at 1 p.m. on Wednesdays for a couple of minutes and produce up any pressing points to the lawyer’s consideration. This manner shoppers wouldn’t freak out considering we aren’t round in any respect on Wednesdays. Since checking the lawyer’s emails wouldn’t take various minutes, the assistants don’t thoughts doing this.
What are the Work Hours for a 4 Day Work Week?
I requested our workers so as to add 1 hour to their shifts – so from 8 a.m. to five p.m., 8:30 a.m. to five:30 p.m. or 9 to six p.m. Because of this they’d add 4 hours per week to their 4 days and the agency would soak up the remaining 4 hours. This manner, our backside line wouldn’t be hit as exhausting and usually all workers had been extraordinarily receptive and happy with this association.
Having mentioned the above, I listened to a Podcast by Quinn Ross from the Ross Firm, an Ontario agency near our dimension which has applied the 4 day week work. He said that they began with 10 hours, 4 days and that didn’t work. They’re now doing the traditional 8 hours a day, 4 days per week. He stories that profitability and development haven’t been negatively impacted in any respect – the truth is, they’re on an upward swing.
So I’ll see how issues go for our agency.
The Cool Factor About Our New Workplace Hours
Given that everybody can be working 9 hours, 4 days per week, we’ve got really been capable of broaden our workplace hours from 8 a.m. to six p.m. as a substitute of the traditional 9 to five. It is because some employees will work from 8 to five and a few from 10 to six, so we will really broaden our service hours as a substitute of decreasing them. As defined under, on the date our receptionist is off, one other employees members works and as a substitute takes a special time without work.
This implies all of us apart from one individual take Wednesdays off.
What About Serving Our Purchasers on the Day Off?
It is vitally necessary to level out one thing vital right here: we aren’t closing down our agency on Wednesdays. On Wednesdays, our receptionist works and solutions the telephones (and as a substitute takes one other time without work). Pressing issues can be delivered to the eye of the lawyer and assistant, and enterprise so far as shoppers go will run as common. All we’re doing is placing in our retainer agreements that we are going to reply to pressing issues solely on Wednesdays, not that we’re closed on Wednesdays.
Is Everybody at YLaw Completely happy A couple of 4 Day Work Week?
Surprisingly, though most of us are thrilled, some aren’t. A few of our legal professionals don’t know the way to implement this given the character of household regulation wherein our calendars will not be all the time underneath our management. We might should cope with pressing issues, a number of issues or work 7 days per week to meet up with trial preparation. So understandably a number of the legal professionals are anxious about really having the ability to take Wednesdays off.
My advise has been: you could have the choice of taking of a day in week, you wouldn’t have to. This I discover relieves the stress of getting to alter life round to implement 4 work days per week. This solely says we’re versatile must you determine to take action.
As for workers, they’re all thrilled. Legal professionals can have versatile schedules and take time without work. Employees should be at work on inflexible shifts. Having the ability to attend their appointments, be with their household and unplug permits them freedom and autonomy and in some ways helps them with psychological and bodily wellness.
I’ll make sure to report again after one month to see the place we’re, and whether or not we have to change something.
Till then my associates, keep bodily and mentally effectively.
Written by Leena Yousefi.
To learn in regards to the motive why we applied our 4 day weeks, click here.